Privacy Policy

1. Introduction

Kief Society NPC ("we", "us", "our") is committed to protecting your privacy and personal information in accordance with the Protection of Personal Information Act (POPIA), Act 4 of 2013. This Privacy Policy explains how we collect, use, store, and protect your personal information.

2. Information We Collect

We may collect the following types of personal information:

• Identity Information: Full name, date of birth, identification number
• Contact Information: Email address, phone number, physical address
• Membership Information: Membership application details, preferences
• Technical Information: IP address, browser type, device information
• Usage Data: Website interaction data, pages visited

3. How We Use Your Information

We use your personal information for the following purposes:

• Processing and managing membership applications
• Communicating with members about club activities and updates
• Ensuring compliance with legal and regulatory requirements
• Maintaining the security and privacy of our members
• Improving our website and services
• Responding to inquiries and providing customer support

4. Legal Basis for Processing

We process your personal information based on the following legal grounds:

• Consent: You have given explicit consent for processing your personal information
• Contractual Necessity: Processing is necessary to fulfill our membership agreement
• Legal Obligation: Processing is required to comply with South African law
• Legitimate Interests: Processing is necessary for our legitimate business interests

5. Data Storage and Security

We implement appropriate technical and organizational security measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. Your data is stored securely on protected servers located in South Africa.

We retain your personal information only for as long as necessary to fulfill the purposes outlined in this policy or as required by law.

6. Cookies and Tracking

Our website uses essential cookies to ensure proper functionality and to remember your preferences. We do not use tracking, advertising, or third-party analytics cookies. You can control cookie settings through your browser preferences.

7. Third-Party Disclosure

We do not sell, trade, or transfer your personal information to third parties. We may share information with:

• Service providers who assist in operating our website (under strict confidentiality agreements)
• Law enforcement or regulatory authorities when required by law
• Legal advisors in connection with legal proceedings

8. Your Rights Under POPIA

You have the following rights regarding your personal information:

• Right to Access: Request access to your personal information we hold
• Right to Correction: Request correction of inaccurate or incomplete information
• Right to Deletion: Request deletion of your personal information (subject to legal obligations)
• Right to Object: Object to processing of your personal information
• Right to Restriction: Request restriction of processing
• Right to Data Portability: Request transfer of your data to another organization
• Right to Withdraw Consent: Withdraw consent at any time (where processing is based on consent)

9. Children's Privacy

Our services are intended for adults aged 18 and over. We do not knowingly collect personal information from individuals under 18 years of age. If we become aware that we have collected information from a minor, we will take immediate steps to delete such information.

10. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. The updated policy will be posted on this page with a revised "Last updated" date. We encourage you to review this policy periodically.

11. Contact Information

If you have any questions about this Privacy Policy, wish to exercise your rights, or have concerns about how we handle your personal information, please contact us:

12. Complaints

If you believe that we have not complied with POPIA or handled your personal information improperly, you have the right to lodge a complaint with: